2023 Procurement Watch Report launched

For the third year in a row, Prof Geo Quinot of APLU assisted Corruption Watch to analyse reported data pertaining to deviations, contract extensions and debarment by national and provincial public entities in South Africa. The 2023 Procurement Watch Report on Procurement Risk Trends was released on 20 September 2023 during a webinar that discussed emerging trends. The Report covers the 2022/23 financial year and draws on statutory reports submitted to and subsequently published by South Africa’s National Treasury. The 2023 Report indicates significant increase in the number of deviations reported, but at the same time, a significant decrease in the value of deviations. This suggests that deviations are occurring more frequently, but for lower-value acquisitions. On expansions, the Report indicates that while the number of contract expansions during 2022/23 remained largely the same as in prior years, the value of extensions increased significantly from about R88 billion in 2020/21 to R157 billion in 2022/23.

For media coverage of the report and its release see the articles in the Daily Maverick, Business Day, Creamer Media, Engineering News and SABC News.

APLU comments on South Africa’s Public Procurement Bill 2023

APLU and its associated researchers made several submission to the Standing Committee on Finance of the Parliament of the Republic of South Africa on the Public Procurement Bill 2023 that is currently being processed by the Committee.

The Committee called for public input on the Bill to be submitted by 11 September 2023. It also held public hearings on the Bill on 12 and 13 September 2023.

APLU made a detailed submission to the Committee on the Bill, including proposals for revision of various sections in the Bill. Prof Geo Quinot appeared before the Committee on 13 September to talk to APLU’s submission. In his presentation, Quinot focused on three key objectives and three specific aspects of the text of the Bill. On objectives, Quinot noted the need to

  • ensure consolidation of procurement law under the Bill and called for construction procurement to be fully and exclusively regulated under the Bill and for limited secondary instruments to be issued under the Bill;
  • focus specifically on section 217 of the Constitution as the explicit point of departure of the Bill; and
  • create a clear, unambiguous framework for development through procurement in the Bill, including the use of procurement for transformation and ensuring value for money in procurement.

Quinot highlighted the following three aspects of the text of the Bill that required more attention:

  • Section 2: The current formulation of the objects of the Bill in section 2 is not clearly aligned to section 217 of the Constitution. Since the Constitution, and particularly section 217, is the foundation of this Bill, the objects clause should clearly state the Bill’s objects in terms of the principles set out in section 217. It is furthermore inappropriate to force the objects of the Bill through the lens of uniform treasury norms and standards as provided for in section 216 of the Constitution. This approach does not recognise the distinction made by the Constitution between treasury norms and standards under section 216 and procurement regulation under section 217.
  • The framework for regulating procurement operations under sections 5, 6, 7, 8, 18 and 58 is not clear enough. There are many uncertainties regarding who must do what and who can intervene in what aspect and to what extent under these provisions. Roles and responsibilities must be much more clearly and with more precision defined. In this respect, procurement institutions should be given more discretion to design operational systems appropriate within their context subject to appropriate regulatory guardrails. This requires setting out the broad contours of matters such as procurement procedures in the Bill and regulations, but allowing institutions to flesh those procedures out in a context-appropriate manner without unduly hampering discretion.
  • Section 17: The Bill is not sufficiently clear on the transformational dimension of procurement, including preferential procurement. The current wording leaves too many questions that may simply again lead to litigation. There is a need to tighten this provision so that it clearly states that the Minister of Finance has the power to prescribe the preferential procurement policy to be followed, in order to achieve consistency at a policy level on how preferential procurement must be approached, and leaving only implementation to procuring institutions.

APLU’s full submission can be accessed at this link. Prof Quinot’s oral submissions to the Committee can be viewed at this link.

In a second submission, APLU outlined the output of the national conversation on public procurement reform that it facilitated since February 2023. This project involved convening all stakeholders in public procurement in South Africa to discuss the future of South African public procurement in a host of in-person workshops and offline workstreams. The full submission can be accessed at this link. More details on this project, are available at this link.

APLU associated researcher, Prof Annamaria la Chimia, director of the Public Procurement Research Group at the University of Nottingham in the UK, also made independent submissions to the Parliamentary Committee on the Bill. In her submission as well as during her appearance before the Committee on 12 September, Prof La Chimia placed specific emphasis on gender-responsive procurement and what aspects of the Bill should be refined in order to promote greater participation by women in public procurement in South Africa.

Prof La Chimia’s oral submissions can be viewed at this link.

Public Procurement: Global Revolution 2024

The Global Revolution series of conferences has become a firm fixture in the public procurement calendar since its inception in 1997. The first in person event post-COVID attracted well over 200 participants, included 38 sessions and hosted over 100 speakers. As always, it brought together an impressive array of public procurement experts and talent, including representatives from most of the major international institutions working in public procurement, purchasing professionals, lawyers and consultants, as well as academics.

The Public Procurement Research Group (PPRG) at the University of Nottingham, under the leadership of APLU Fellow, Prof Annamaria la Chimia, will again be hosting this major conference in 2024. The dates for the 2024 conference is 17 to 18 June and the event will again take place at the East Midlands Conference Centre in Nottingham. APLU will also again collaborate with the PPRG on the conference.

The call for papers is now out and can be viewed on the conference website.

South African Parliament calls for input on Public Procurement Bill 2023

The South African Parliament has called for input on the Public Procurement Bill (B18-2023). The notice can be found here, and is reproduced below.

Have Your Say: Public Procurement Bill [B18 – 2023]
The Standing Committee on Finance invites stakeholders and interested parties to submit written submissions on the Public Procurement Bill [B18 – 2023]

The Public Procurement Bill [B18 – 2023] aims to:
regulate public procurement
prescribe a framework within which preferential procurement must be implemented; and
provide for matters connected therewith.

A copy of the Bill is available at www.parliament.gov.za

Submissions must be received by no later than 12:00 on Monday, 11 September 2023.
Those who want to make submissions at public hearings on Tuesday, 12 and Wednesday13 September 2023 should specifically request this. These hearings will be conducted through Zoom.
Submissions must be directed to the Committee Secretaries, Mr Allen Wicomb and Ms Teboho Sepanya, 3rd Floor, 90 Plein Street, Cape Town, 8000 or awicomb@parliament.gov.za / tsepanya@parliament.gov.za / tel. (021) 403-3759 / (021) 403-3662.

Issued by Hon. J Maswanganyi, MP, Chairperson: Standing Committee on Finance (National Assembly)

Second workshop on a national conversation on procurement reform in South Africa

The second workshop in APLU’s project to facilitate a national conversation on procurement reform in South Africa took place at the Birchwood Hotel & OR Tambo Conference Centre on 21 July 2023. Like the first workshop in February 2023, this second workshop brought together a large range of stakeholders in South African public procurement, including public procurement practitioners, academics, representatives of government suppliers, and policy-makers.

The second workshop focused specifically on the Public Procurement Bill B18-2023 that was tabled in the South African Parliament on 30 June 2023. The Bill proposes to consolidate all procurement regulation under a single regulatory regime and introduce significant reform to the procurement system in South Africa.

Delegates deliberated on a range of topics under the Bill, organised under five core themes:

TopicsInstitutional arrangements under the Public Procurement Bill
Nature and powers of the Public Procurement Office
Download slides for the theme 1 presentation by Dr Peter Volmink
TopicsA debarment system for South Africa
Professionalisation of public procurement
Download slides for the theme 2 presentation by Prof Sope Williams
TopicsWhat principles should drive targeted procurement in South Africa?
Download slides for the theme 3 presentation by Mr Tshiamo Sedumedi
TopicsThe procurement procedures that should be provided for in the South African procurement system.
Download slides for the theme 4 presentation by Mr Shaun Scott
TopicsThe optimal mechanisms to resolve disputes in public procurement
Download slides for the theme 5 presentation by Ms Thandiwe Seboletswe

A strategic public procurement paradigm for South Africa

South Africa’s public procurement regime, established in the context of public sector reform initiatives of the late 1990s and early 2000s, requires reform. The drafting process for new public procurement legislation has been a long and winding one, and much of it has taken place beyond public scrutiny. In 2022 a revised version of the 2020 Public Procurement Bill was introduced into the National Economic Development and Labour Council (Nedlac). The deliberations in Nedlac were attended, at the request of business and labour, by a small number of individuals and organisations with expertise in public procurement. At the request of Nedlac social partners (business and labour), this group of individuals and organisations were formalised to provide technical expertise on the Bill and styled as a Joint Strategic Resource (JSR), coordinated by the Public Affairs Research Institute (PARI), and including the African Procurement Law Unit (APLU), the Wits School of Construction Economics and Management, and Corruption Watch. This paper explains the strategic procurement paradigm that underpins the JSR Draft of the Bill. We argue that the JSR Bill demonstrates that strategic procurement is appropriate to the South African context for adoption and implementation as the key concept in a comprehensive public procurement statute.

We worked for a statute that would provide for public procurement which is developmental in economic nature and outlook, aspiring to expand the productive base of the economy and to support innovation and investment. This meant that preferential procurement policies (including local content) were part and parcel of the statute. The legal architecture of the National Treasury Public Procurement Bill of 2022 contains little hope of moving away from a repetition of the lack of success of the earlier generations of regulatory instruments in this field. We argue this is not so much the fault of OCPO drafting, but rather of the fundamental choice not to exercise through Parliament the policy making power of the state to adopt, promulgate, and enforce a comprehensive public procurement statute. The Bill should itself contain clear and accessible substantive policy choices in this area and not delegate and allow for such decisions to be taken (or fail to be taken) in the sub-units of National Treasury.

Download the paper here.

First workshop on a national conversation on procurement reform in South Africa

The African Procurement Law Unit (APLU) initiated a national conversation on public procurement reform in South Africa during a two-day gathering in Johannesburg from 27 to 28 February 2023.

The initiative is a response to the call of the Zondo Commission of Inquiry into State Capture which noted that “any serious attempt to address the problems which beset public procurement must go well beyond state capture … the process of reform requires a coherent and comprehensive plan of action which needs to bring the public and private sectors together in a joint initiative to restore proper standards and discipline within the procurement system.”

The event drew over 120 delegates from the South African public procurement/supply chain management community to discuss all aspects of public procurement with the aim of framing a vision for the future of public procurement in South Africa. Delegates came from all levels of government, including key national departments such as Treasury; Justice and Constitutional Development; Public Works and Infrastructure; Trade, Industry and Competition and Defence as well as from public bodies such as the NRF; Public Service Commission; SARS; Competition Commission and SANRAL. Suppliers to the government as well as supplier organisations such as Consulting Engineers South Africa and the Steel and Engineering Industries Federation of Southern Africa were present. Participating NGOs included Corruption Watch; the Legal Resources Centre; Amabhungane; Open Ownership, OUTA and the Public Service Accountability Monitor as well as some of South Africa’s leading procurement academics and lawyers.

The topics discussed ranged from the forthcoming public procurement legislation for South Africa, how best to deal with the restriction of poor performing and corrupt suppliers to government, the liability of public officials for procurement failures, the need for the state to buy local goods in order to support local industrial development, how to accelerate transformation via public procurement practices, increased use of technology to improve efficiencies in procurement and to reduce abuse and how best to deal with challenges to tender awards.

Prof Geo Quinot, APLU director and professor of law at SU, noted in his opening remarks that “public procurement is the backbone of service delivery in our country, of making real the aspirations of our constitution, of driving economic development. By coming together, all of us can strengthen that backbone to the benefit of everyone who live in our country.” Click here to listen to the full opening remarks.

The issues raised during the plenary engagements were categorised under five themes and discussed in more detail by smaller working groups. The themes are institutional arrangements; procurement integrity; targeted procurement; procedures & efficiency; and dispute resolution. The South African public procurement community intends to contribute to the ongoing reforms of the public procurement system and following the two-day workshop, the national conversation continues by way of workstreams where delegates will continue to explore the themes raised in the working groups.  For each theme, an issue paper will be collaboratively developed to set out inter alia the nature of the issue, its role in the procurement system, possible ways in which it could be regulated, suggested operating procedures and standard documents, and the skills required to manage the issue. The issue papers will include case studies, from South Africa and beyond, on how the issue has been successfully addressed. These issue papers will be discussed at further gatherings, including another national workshop in June. The outcomes can feed into the public consultation processes that will accompany new procurement legislation, and the crafting of regulations and other implementation instruments under a new procurement statute, once passed. Generally, the initiative aims to assist all stakeholders in improving procurement practice – from the regulators tasked with designing and overseeing the procurement system; to the leadership of organs of state in using procurement as a strategic tool; to procurement officials in their daily acquisition functions; to businesses wanting to supply goods and services to the state.

The South African procurement community believes that by bringing together the experiences of officials awarding tenders, of enterprises selling to the state, of regulators monitoring the spending of public money, of NGOs focusing on the impact of procurement on civil society and of academics researching and training on all aspects of public procurement, the South African society can collaboratively construct a fit-for-purpose procurement system that can deliver best value for money. 

​Listen to the closing remarks by Prof Quinot at the end of the first workshop at this link.

UNCITRAL Days in Africa

UNCITRAL Days are a series of events co-organised with institutions of higher learning to raise awareness of the work of UNCITRAL amongst the next generations of legal thinkers and policymakers, thereby furthering its efforts to promote the progressive harmonization and modernization of international trade and commercial law.

The theme of the 2022 UNCITRAL Days in Africa was “Modernization and harmonization of international commercial law framework in the AfCFTA context”.

On 3 November 2022 from 9:00 – 12:30 (UTC+2), the African Procurement Law Unit at Stellenbosch University co-hosted with UNCITRAL an UNCITRAL Africa Day workshop focusing on the public procurement dimension of trade law harmonization in the AfCFTA context.

For more details, including recordings of the presentations, click on the following link.

Seminar: Advancing women’s rights through public infrastructure procurement

Despite vast progress in the field of women’s rights, women still experience extreme discrimination in the form of gender pay gaps in workplaces, gender-based violence and harassment and time poverty due to unpaid domestic work. Women in rural areas travel long distances to access fuel and water, they suffer from air pollution caused by heating for the purpose of cooking and cleaning and are in danger based on a lack of lighting at public transport areas and outside public bathrooms. The latter indicates that infrastructure in South Africa does not adequately provide for the needs for women.

Public infrastructure is acquired by way of public procurement, which constitutes approximately 22% of a country’s Gross Domestic Product (GDP). With infrastructure being the bedrock of any country, the procurement of infrastructure holds tremendous economic significance. For the last two to three
decades, procurement has been leveraged to advance many social objectives, including the advancement of women-owned businesses. However, this topic in particular has seen slow development the world over.

This seminar will be based on an upcoming collaborative paper between the academy and practice in the form of UNISA, George Washington University International and Comparative Law Studies and International Budget Partnership South Africa where solutions to advancing women’s rights in infrastructure procurement will be considered. Sanitation access in South Africa’s informal
settlements will be explored as a case for gender-inclusive procurement.

Workshop on Public Procurement Authorities

On 7 April 2022, APLU, in collaboration with Crown Agents and the Open Contracting Partnership, hoste an open online workshop to discuss one of the recommendations on public procurement reform in South Africa, put forward by the Judicial Commission of Inquiry into State Capture (the Zondo Commission), viz. the creation of a Public Procurement Anti-Corruption Agency.

In brief, the Commission recommended:

“In the view of the Commission and for the reasons which follow, the appropriate starting point for any scheme of reform must include the establishment of a single, multi-functional, properly resourced and independent anti-corruption authority with a mandate to confront the abuses inherent in the present system. That authority could be called the Anti-Corruption Authority or Agency of SA South Africa (ACASA).”

Judicial Commission of Inquiry into State Capture Report Part 1 (2022) par 664

This recommendation follows the proposal put forward in the draft Public Procurement Bill, published in 2020, for the creation of a Public Procurement Regulator.

Many other countries on the African continent and beyond have created public procurement authorities of various types. These provide rich experiences for South Africa to look at in considering the creation of a procurement authority of some sort.

This workshop hosted leaders from existing procurement authorities in Kenya, Ghana and Chile to share their experiences in setting up and running such entities. It will also create an opportunity for discussing the proposals put forward for creating such an entity in South Africa. More than 200 participants joined the workshop.

Information on the speakers, presentations and recordings of the sessions can be accessed here.